Job Description
Join our dynamic team as a Weekend Event Coordinator and transform special occasions into unforgettable experiences! We're seeking energetic individuals with a passion for flawless execution to manage weekend events at premier venues across Washington D.C. and Northern Virginia. Enjoy flexible Saturday/Sunday schedules while earning competitive hourly rates in the vibrant event industry. Perfect for students, creatives, and professionals seeking weekend work-life balance.
At Vibrant Events Group, we pride ourselves on creating premium experiences through meticulous planning and exceptional client service. Our weekend coordinators work 6-8 hour shifts (typically 10am-6pm) with no evening or holiday commitments. This role offers rapid skill development in logistics, client management, and high-pressure coordination – all while building your portfolio in the events sector.
Responsibilities
- Execute seamless weekend event setups including vendor coordination, timeline management, and space configuration
- Serve as primary client liaison during events, ensuring all requirements are met with precision
- Manage on-site staff and volunteers during weekend operations with clear communication
- Conduct thorough venue walkthroughs and safety compliance checks before guest arrivals
- Handle event-day troubleshooting with calm professionalism and quick problem-solving
- Coordinate breakdown procedures and post-event wrap-up with venue partners
- Maintain detailed event documentation and client satisfaction reports
Qualifications
- Minimum 1 year experience in event coordination, hospitality, or customer service role
- Exceptional organizational skills with ability to manage multiple simultaneous tasks
- Strong communication skills for client and stakeholder interactions
- Valid driver's license with reliable transportation for venue travel
- Flexibility to work weekends (Saturdays/Sundays) with 2-week advance scheduling
- Ability to stand/walk for 6+ hours and lift 25 lbs regularly
- Proficiency with event management software (e.g., Cvent, Eventbrite)
- Positive attitude and solution-oriented mindset during high-pressure situations